Privacy Policy

Who We Are

We are HAIL Partners Limited (company number 14562879). We specialise in connecting talented professionals with employers. Our services involve processing personal data to facilitate recruitment, job placement, and career development.

For any questions or concerns about this Privacy Policy, you can contact us at:

HAIL Partners Limited: Moor Place, 1 Fore St Ave, Barbican, London EC2Y 9DT

Email: info@hailpartners.co.uk

Phone: +44 7939 295773

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What Data We Collect

We collect and process the following types of personal data:

   a. Personal Information

• Identity Data: Name, date of birth, nationality and right to work information.

• Contact Data: Email address, telephone numbers, and postal address.

• Professional Data: Current employment details, previous work history, qualifications, education, skills, references, salary expectations.

• CV/Resume Data: Job titles, experience, achievements, and other information included in your CV or job application.

   b. Sensitive Data (if relevant to the role and provided with your explicit consent):

• Data related to race, ethnicity, disabilities, and health conditions.

   c. Technical Data

• IP address, browser type, operating system, and usage data when interacting with our website.

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How We Collect Your Data

We may collect your personal data through:

• Direct interactions: When you submit your CV/Resume, apply for a job, or communicate with us by phone or email.

• Third parties: We may receive your information from recruitment platforms, job boards, or referees.

• Automated technologies: When you interact with our website, we may automatically collect technical data such as your browsing behaviour.

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How We Use Your Data

We use your personal data for the following purposes:

   a. Recruitment Services

To register you as a new client and/or candidate 

To match you with job opportunities and assess your suitability for specific roles.

To communicate with you regarding job applications, interviews, or offers.

To share your details with potential employers, provided you have given consent.

To send updates about vacancies that may be of interest to you

To invite you to events.

   b. Legal and Compliance

To fulfil legal obligations, such as background checks, where required by law.

To comply with regulations concerning data protection and employment.

   c. Marketing and Communication

To send you updates on job opportunities, career advice, and recruitment services, where you have opted in for such communication.

   d. Website Functionality and Analytics

To improve user experience on our website and track website performance.

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Legal Basis for Processing Personal Data

We rely on the following legal bases to process your personal data:

• Consent: When you provide consent to share your data with potential employers or receive marketing materials.

• Legitimate Interests: To perform our recruitment services and operate our business.

• Legal Obligations: To comply with employment laws, immigration regulations, or other legal requirements.

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Who We Share Your Data With

We may share your personal data with:

• Members of HAIL Partners to allow us to provide you with specialist knowledge and update you on relevant job opportunities 

• Prospective clients and/or clients who we interact with on your behalf

• Relevant Third party partners, including LinkedIn, payroll service providers and our preferred CRM software, Vincere.

• Identity verification companies for the purpose of validating right to work documents and identification documents.

We do not sell your personal data to third parties nor allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instruction. 

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International Transfers

We may transfer your personal data to third parties outside the UK or European Economic Area (EEA). Typically,  your personal data may be transferred internationally in the following circumstances:

• Between and within HAIL Partners

• To overseas clients

• To clients within your country who may, transfer your data internationally

In such cases, we ensure that appropriate safeguards are in place to protect your data, such as Standard Contractual Clauses or reliance on an adequacy decision by the UK or EU.

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Data Security

We implement appropriate security measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. These include:

• Secure storage of electronic and physical records.

• Encryption of sensitive data.

• Regular data security audits and employee training.

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Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including:

• Recruitment Process: Personal data will be retained during the recruitment process and for a reasonable period after the process ends, as required by law or business needs.

• Legal Obligations: We may retain data to comply with tax, employment, or other legal obligations.

Our current retention notice is available upon request.

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Your Data Protection Rights

You have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.

• Rectification: Request correction of any inaccurate or incomplete data.

• Erasure: Request the deletion of your personal data under certain circumstances.

• Restriction: Request that we limit processing of your data.

• Request the transfer of your personal data to you or to a third party.

• Objection: Object to processing of your personal data, particularly for marketing purposes.

• Withdraw Consent: You can withdraw consent for data processing at any time.

To exercise any of these rights, please contact us at info@hailpartners.co.uk

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Cookies and Tracking Technologies

We use cookies and similar technologies to enhance the functionality of our website. You can manage your cookie preferences through your browser settings.
 

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect legal, regulatory, or operational changes. We encourage you to review this policy periodically to stay informed about how we are protecting your data.

 

Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at:

Post:

HAIL Partners Limited, Moor Place, 1 Fore St Ave, London EC2Y 9DT

Email: info@hailpartners.co.uk

Phone: +44 79392 95773​​​​